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A Guide to SHAREOK, the institutional repository for higher education institutions in Oklahoma


Who can contribute items to SHAREOK?

Faculty, students, staff, and other individuals or entities associated with OU having an OUNetID may contribute to SHAREOK. If you are unsure if you can contribute, contact us at

What happens to contributions once they are in SHAREOK?

  • Metadata is applied to make the work more discoverable in search engines.
  • The work is preserved and given a permanent URL that can be shared. 
  • Download counts and other statistics can be provided to demonstrate how often a work is accessed and downloaded.
  • Contributions to SHAREOK are shared world wide!

What types of materials can be contributed to SHAREOK?

You may upload any type of scholarly material that you would like to share with the world, including educational, pedagogical, or research-oriented work. Examples of appropriate materials include preprints and post prints of journal articles, published articles where the publisher allows deposit in an institutional repository, working papers, technical reports, conference papers and posters, data sets, and multimedia. University of Oklahoma Libraries reserves the right to remove content that violates university policy or applicable law.

What file formats can be deposited?

SHAREOK can accept almost any electronic file format, but we recommend depositing supported or known formats (i.e. formats that are either public and open or formats that are widely used). The only restriction is that SHAREOK cannot currently stream video. Video files can be placed in SHAREOK, but to view them a user would need to download a copy of the file. If a video file is in SHAREOK, we can also link to YouTube, Vimeo, or another video hosting site so that a user could view the video before deciding to download the file.

Does SHAREOK support embargoes/delayed publication?

Yes, if needed SHAREOK can support embargoes/delayed publication for both published articles and for theses and dissertations. If you are a graduate student and need to embargo your thesis or dissertation, speak to your major advisor for more information.

What happens if I leave the institution?

Your work will continue to reside in SHAREOK.

Can materials be withdrawn from SHAREOK?

University of Oklahoma librarians strive to provide persistent access to all deposited items. Therefore, items can not generally be removed. However, it may become necessary under some circumstances to withdraw items from SHAREOK. Triggers for withdrawal may include discovery of a copyright violation, ethical concerns, or research conducted in conflict with approved IRB protocols. Withdrawals may be initiated by the depositor or, in the case of a copyright violation, an internal or external entity. All such transactions will be traced in the form of a note within SHAREOK and withdrawal requests must be made to

FAQ Continued

Who owns the copyright?  Doesn't copyright prevent using SHAREOK for posting published materials?

You own the copyright unless part of the work has been previously published and copyright was transferred to the publisher. In many cases, publishers still allow authors to upload work to an institutional repository such as SHAREOK.

Authors of uploaded works license their work the SHAREOK; however, SHAREOK is not the copyright holder of the work. This means that copyright is retained by either the author or the publisher of the work, and use of the work must qualify as Fair Use under U.S. Copyright law.

If you are submitting work for which you are the sold copyright owner, you may choose to grant a Creative Commons license to your work at the time of submission. The type of Creative Commons license that you choose will dictate how others may use your work.

What about works produced by multiple contributors at multiple institutions?  

You should seek permission from co-authors to add materials to SHAREOK.

Who can access SHAREOK?

Most items in SHAREOK can be freely accessed by anyone with an internet connection.

How can I obtain information about how often my work is accessed or downloaded?

Access statistics can be found at the bottom left column of the work's page.

Further Questions?

Was your question not listed here?

If so, feel free to contact us at